Provision of offsite records storage facility and related services including collection, retrieval, delivery, destruction, scanning of records and supply of archiving boxes
Provision of offsite records storage facility and related services including collection, retrieval, delivery, destruction, scanning of records and supply of archiving boxes Offsite records storage facility, collection of records, retrieval of records, delivery of records, destruction of records, scanning of records, supply of archiving boxes, box wallets, data capturing of records
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Provision of offsite records storage and related services for Umngeniuthukela Water. Contract term 5 years. Compulsory briefing session on 16 November 2026 at 310 Burger Street. Tender closing date 3 December 2026 at 12h00. Bids must be deposited in tender box at 310 Burger Street, Pietermaritzburg. Validity period 120 days. Mandatory requirements include SBD4, letter from provincial/national archives, POPI declaration. 80/20 preference point system. 35% contract participation goals required. Insurance required: public liability R10 million, professional indemnity R5 million. Prices firm for 12 months, then CPI escalation.
Collection of boxes from Umngeniuthukela Water within 48 hours from request date, delivery of records within 48 hours, destruction within a month, data capturing within 10 working days, archiving boxes within 10 working days, scanning within a month. collection of boxes from umngeniuthukela water from request date within 48 hours
Payment will be done on a monthly basis by issuing of invoice. payment will be done on monthly basis by issuing of invoice.
Price and preference goals, using the 80/20 system. points for this bid shall be awarded for: price and 80 points preference goals as defined in sbd 6. 1 20 points
Bidders must achieve 70 points or more in functionality evaluation. Experience required in offsite records storage, collection, retrieval, delivery, destruction, scanning and supply of archiving boxes. bidders from the second stage who have achieved 70 points or more will be eligible to submit to be evaluated on price and specific goals
Compulsory briefing session on 16 November 2026 at 11h00 at 310 Burger Street. the briefing session will be held as per the below venue date : 16 november 2026 venue : 310 burger street time : 11h00
Appeals must be lodged within 7 business days of the date of the intention to award notice. may lodge an appeal within 7 business days of the date of the intention to award notice
Late submissions will not be accepted. Incomplete submissions may be rejected. Failure to submit mandatory documents may result in disqualification. no late submissions will be accepted by the uuw.
Rfq - request for quotation for offsite storage facility
Offsite storage facility services for records management, archiving, retrieval, and disposal Collection and archiving of documents, offsite storage of physical and electronic records, retrieval services, disposal of records with compliance certificates, ICT offsite backup storage solution, provision of storage boxes and tracking labels
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RFQ for offsite storage facility services including collection, archiving, retrieval, and disposal of records. Contract duration 24 months. Quotations due by 27 October 2026 at 12:00. Must be submitted via email only. Minimum validity 30 days. Evaluation includes mandatory requirements, functionality (minimum 60 points), and site inspection. Bidders must have storage facility within 200 km radius of Magalies Water head office. CSD registration required. 80/20 preference point system applies.
Quotations must be submitted on or before the closing date, 27 October 2026, no later than 12h00 via email to ***@***. *. * received after the closing date will not be accepted.
Quotations will be evaluated using the 80/20 preference point system: price (80 points) and specific goals (20 points) including ownership categories and locality.
Mandatory requirements include CSD vendor number or report, RFQ reference number, completed and signed SBD4 form, validity period of 30 days or more, and physical address with banking details.
Magalies Water reserves the right to conduct site visit for the selected service provider. Bidders must meet minimum 35 points in site inspection evaluation to proceed.
Quotations received after the closing date will not be accepted. All non-responsive bids will be rejected. Bidders must meet minimum 60 points in functionality evaluation to proceed to next stage.
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