General Ledger Tenders

The bid notice states that submissions must be uploaded on the etender portal and additionally forwarded to ***@***. *. * by March 30, 2026, at 12:00.

The bid notice requires suitably qualified service providers to submit information on a solution designed to automate general ledger reconciliations.

The bid closing date is 10 April 2026, with submissions to be received by 12:00.

The bid notice states that payments shall be made promptly by the purchaser, but in no case later than thirty 30 days after submission of an invoice or claim by the supplier.

The bid notice states that the supplier warrants that the goods supplied under the contract are new, unused, of the most recent or current models, and that they incorporate all recent improvements in design and materials unless provided otherwise in the contract. The supplier further warrants that all goods supplied under this contract shall have no defect, arising from design, materials, or workmanship except when the design and/or material is required by the purchaser's specifications or from any act or omission of the supplier, that may develop under normal use of the supplied goods in the conditions prevailing in the country of final destination. This warranty shall remain valid for twelve 12 months after the goods, or any portion thereof as the case may be, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen 18 months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise.

The tender document contains detailed information regarding the evaluation of the tender. The municipality does not bind itself to accepting the lowest bid or awarding a contract to the bidder scoring the highest number of points.

Bidders are required to prove that their company and staff involved have sufficient experience and expertise to ensure they can achieve the bid objectives. This includes submitting a company profile, track record, referral letters, detailed methodology, project implementation plan, and CVs of key personnel with proof of professional registration.

The bid notice states that subject to GCC clause 25, if the supplier fails to deliver any or all of the goods or to perform the services within the periods specified in the contract, the purchaser shall, without prejudice to its other remedies under the contract, deduct from the contract price, as a penalty, a sum calculated on the delivered price of the delayed goods or unperformed services using the current prime interest rate calculated for each day of the delay until actual delivery or performance. The purchaser may also consider termination of the contract pursuant to GCC clause 23.

The bid notice states that the rates must be inclusive of delivery. Rates must be inclusive of delivery, and customs clearing costs to the council for geoscience premises.

The bid notice states that the council for geoscience pays 30 days after receipt of a correct tax invoice/statement. he council for geoscience pays 30 days after receipt of a correct tax invoicestatement

This request will be evaluated based on an **** price and specific goals preference system. his request will be evaluated based on an **** price and specific goalspreference system

Bidders must submit a valid company sage accreditation letter. mandatory document bidders must submit the requirement mentioned below and failure to comply will lead to disqualification: a valid company sage accreditationletter

The SLA must contain an escalating scale of penalties related to key performance indicators (KPIs). he sla must contain an escalating scale of penalties related to key performance indicators kpis. please propose what you believe these should be.

The RFQ threshold is less than R1 000 **** VAT inclusive. he rfq threshold is less than r1 000 **** vat inclusive.

The bid must be submitted by 11:00 AM on October 17, 2025, to the correct address. Late bids will not be accepted.

The warranty shall remain valid for twelve (12) months after the goods, or any portion thereof, have been delivered to and accepted at the final destination indicated in the contract, or for eighteen (18) months after the date of shipment from the port or place of loading in the source country, whichever period concludes earlier, unless specified otherwise in scc.

The evaluation of this bid shall include functionality whereby the bids will be evaluated in terms of the evaluation criteria embodied in the bid documents. The minimum qualifying score for functionality will be 70 points, and submissions that fail to achieve the minimum qualifying score will be disqualified. Only submissions that achieve the minimum qualifying score for functionality will be evaluated further in accordance with the **** preference point systems prescribed in preferential procurement regulations 5 and 6.

Bidders must demonstrate experience in similar projects, financial capacity, and be registered auditing or asset management firms with experience in the verification of the following number of movable assets.

Penalties will be charged should the necessary timelines and quality not be adhered to: a 5 penalty for missing the 30/31 January deadline in terms of submission of a complete asset register and notes to the financial statements. b 5 penalty for material adjustments required to the asset register and/or notes to the afs after submission on 30/31 January. c 5 penalty for any material misstatements identified by the external auditors after submission of annual financial statements.