This is a Request for Quotation (RFQ) from Rand Water for the supply and delivery of Lamotte reagents for the Smart 3 colorimeter water testing machine. The reagents are required for various water quality tests including chloride, total chlorine, fluoride, hardness, nitrates, phosphates, total iron, dissolved oxygen, and sulphates. The closing date for bid submission is 24 April 2026 at 23:30. Bids must be submitted via email to the stipulated addresses. Late bids will not be accepted. The evaluation will be based on a preferential point system of 80/20 for price and specific goals (BBBEE status). Essential returnable documents include a completed SBD 4 form and company resolution letter. A warranty of 12 months is required for all goods and services. Payment terms are within 30 days after submission of a monthly statement, with no advance payments allowed. Disputes will be resolved through arbitration.
The bid notice states that the delivery time or date stated in the purchase order shall be regarded as fixed and the supplier shall adhere strictly thereto. Rand Water reserves the right to cancel any order issued if delivery is not made as agreed and the supplier will not be entitled to any cancellation fees.
The bid notice states that Rand Water does not allow advance payments to the supplier. Payment of an invoice shall not prevent Rand Water from subsequently disputing all or any of the fees in good faith. Payments shall be effected within 30 days after submission of a monthly statement.
The bid notice states that the supplier warrants that all goods and services supplied under this purchase order will be in accordance with all contract requirements and free from defects or inferior materials, equipment, and workmanship for twelve 12 months after final acceptance of the goods and services.
The bid notice states that the RFQ will be evaluated based on the criterion of responsiveness, functionality (not applicable), and a preferential point system of 80/20 for price and specific goals. The maximum number of suppliers to be awarded this RFQ is one.
The bid notice states that responses that fail to meet prequalifying criteria stipulated will not be further evaluated. It also states that no bids will be considered from persons in the service of the state, companies with directors who are persons in the service of the state, or close corporations with members persons in the service of the state.
The bid notice states that should the supplier fail to perform and make delivery in terms of the purchase order, exception of force majeure specified in clause 8. 13, Rand Water shall be entitled to impose a penalty, which shall be deducted from the payment statement. Every day following the day on which a failure arose that a failure persists without being rectified, shall be deemed a new incidence of a failure for which the supplier shall incur a penalty deduction.